Primary Purpose

The Executive Assistant will primarily provide executive-level support to the Chief Operating Officer (COO) including the Chief Executive Officer (CEO) and Director of Development & Marketing as needed.

Essential Duties and Responsibilities

• Welcome visitors to the office; answer phone calls; take and deliver messages; sort and send mail to ensure the office runs smoothly.
• Provide administrative assistance, such as writing, editing, drafting documents, and preparing communications on the executive's behalf.
• Serve as point of contact for the COO between the agency departments.
• Manage the calendar of the COO, including scheduling appointments and meetings; send meeting invites to attendees.
• Organize meetings by scheduling, sending reminders, managing catering as necessary, and preparing documents/presentations.
• Facilitate various internal meetings by creating meeting agendas, note taking, providing timely meeting minutes, and appropriately following up on deliverables.
• Assist in planning and coordinating conferences, retreats, and external training, including arranging dates, venue reservations, speakers/presentations, facilities, advertising, conference materials, and registration procedures.
• Respond to incoming requests; respond with flexibility to urgent or unexpected requests.
• Provide administrative support to the executive leadership team as needed.
• Perform other related tasks as necessary.

Minimum Qualifications and Experience

Education, Experience, and Credential

• Bachelor's degree in business or other related disciplines; or a combination of education and relevant experience.
• At least 3-5 years of experience performing administrative support, including high-level clerical tasks.
• Superb organizational skills and time management skills.
• Discretion and confidentiality.
• Must possess a current and valid Oregon driver's license with a good driving record.
• Excellent interpersonal communication skills.
• Strong computer skills (Microsoft Office - Excel, Word, Powerpoint).
• Intermediate understanding of federal and state confidentiality, record retention, and HIPAA requirements.
• Must satisfactorily pass the criminal history and reference checks.
• Must be fully COVID-19 vaccinated.

Full-Time Benefits

• Paid Holidays
• Medical, Vision and Dental Coverage
• 5% employer match 401(k) Retirement Savings Plan (Pre & Post-Tax Options)
• Corporate Fitness Membership subsidy
• Employer-Sponsored Life, Accidental Death, Critical Illness, Short-Term and Long-Term Disability Coverage
• Generous Paid Time Off (PTO) Plan
• Flexible Spending Account/Health Saving Account Options
• Internal Growth Opportunities

Compensation

• Compensation will depend on experience and credentials.

About Bridgeway Recovery Services

Our mission of helping people in our community who struggle with the symptoms of addiction to drugs, alcohol, problem gambling, and psychiatric illness only happens when we create an agency culture of community, mutual respect, encouragement, and desire to see each employee grow and excel.

BEST Nonprofit Award

For the seventh year, Bridgeway Recovery Services has been honored to be designated by the Oregon Business Journal as one of the 100 Best Nonprofits to Work for in the State of Oregon!

Council on Accreditation

Bridgeway Recovery Services has achieved accreditation, meeting the highest national standards in professional performance.

If this sounds like an environment for you, join our team!

EOE AA M/F/Vet/Disability